Privacy Policy

**Data Protection Policy** **1. Introduction** This Data Protection Policy outlines how we collect, store, and process personal data in compliance with the General Data Protection Regulation (GDPR). Our activity tracking system records and manages personal data, ensuring its security and confidentiality. **2. Data Collected** We collect and store the following personal data: - Name - Group affiliation - Activity data **3. Purpose of Data Processing** The personal data collected is used solely for tracking and managing activities within our system. This helps us monitor participation, generate reports, and improve system functionality. **4. Lawful Basis for Processing** We process personal data based on the following lawful bases under GDPR: - **Legitimate Interest** – The data is necessary to operate the activity tracking system efficiently. - **Consent** – Users may be asked to provide consent where applicable. **5. Data Storage and Security** We take appropriate technical and organizational measures to protect personal data, including: - Secure servers and encryption techniques - Restricted access to authorized personnel only - Regular security assessments **6. Data Retention** Personal data will be retained only for as long as necessary to fulfill the purpose for which it was collected. After this period, data will be securely deleted or anonymized. **7. Data Subject Rights** Under GDPR, individuals have the following rights regarding their personal data: - Right to access - Right to rectification - Right to erasure - Right to restrict processing - Right to data portability - Right to object to processing Requests to exercise these rights can be made by contacting us at [contact details]. **8. Third-Party Sharing** We do not share personal data with third parties unless required by law or with explicit user consent. **9. Policy Updates** This policy may be updated periodically to reflect changes in data protection practices. Users will be notified of any significant changes. For any inquiries regarding this policy, please contact us at [contact details].